Shropshire Archives is the archives and local studies service for the historic county of Shropshire, which includes the Borough of Telford and Wrekin.
The service preserves and makes accessible documents, books, maps, photographs, plans and drawings relating to Shropshire past and present.
Shropshire Archives is funded by Shropshire Council and Telford and Wrekin
Council.
This guidance covers requests for the use of resources held by Shropshire
Archives by the media, including press, radio and television.
To discuss your requirements for publication, or to obtain permission to
publish in a printed or online resource, please contact us.
Research
Media researchers are welcome to visit Shropshire Archives to undertake
research at any time during normal opening hours. Staff can provide help in
explaining catalogues and indexes and in identifying resources of interest, but
are unable to undertake detailed research themselves. Shropshire Archives
provides a paid research service.
All researchers must abide by the reading room and search room guidelines,
including obtaining a readers ticket to see original archive material.
Copies of resources can be supplied at normal copying fees.
Use of resources by the media
The use or reproduction of any resources by the media requires the
permission of Shropshire Archives and, if appropriate, the owner of the
material.
Copyright will also need to be cleared before any use or reproduction. It will
normally be the responsibility of the media company to clarify this. Shropshire
Archives will provide details of the copyright owner where it is able to do so.
Reproduction and facility fees will be charged according to the attached
schedule. If appropriate, a license agreement will be completed between
Shropshire Archives and the media company. The media company will be
responsible to ensure that future use of the material does not infringe
copyright.
Shropshire Archives, and, if appropriate, the owner of the documents, must
receive due acknowledgment in the publication or programme.
Shropshire Archives should be provided with a copy of the final press item or
programme, and advised of its intended date of transmission or publication.
Filming
Discussion of filming requirements should take place as soon as possible, and
at least 2 weeks before the date of filming.
Filming can take place at Shropshire Archives either during opening hours or
outside of them, depending on the availability of staff. Location filming may be
possible depending on the individual filming conditions.
Facility fees will vary depending on when and where filming is required. Details of the fees to be charged and invoice details must be agreed before any filming takes place.
Resources must be supervised by Shropshire Archives staff at all times.
Ensuring the security and preservation of material is the priority for the
service. Material should not be subject to unacceptable risk, including
excessive heat, from lighting. Handling of material should meet the service’s
guidelines.
Shropshire Archives staff have the right to withdraw resources from any
filming if they believe them to be at risk.
Review
These guidelines will be reviewed within 3 years.
They are however a working document and may be subject to change within that period.