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Shropshire Council
Shirehall
Abbey Foregate
Shrewsbury
Shropshire
SY2 6ND

Agenda and minutes

Venue: The Auditorium - Theatre Severn, Frankwell Quay, Frankwell, Shrewsbury. SY3 8FT. View directions

Contact: Tim Ward  Committee Officer

Media

Items
No. Item

1.

Election of Speaker and Vice-Chairman

To elect a Speaker and Vice Chairman for the ensuing year.

Minutes:

The Chief Executive called for nominations for the election of Speaker and Vice Chairman of Shropshire Council.

 

Councillor  Brian Williams proposed that the title of Speaker should be replaced with the title Chairman, the role to cover chairing meetings of the Council and all civic duties and that power should be delegated to the Deputy Monitoring Officer to make any changes to the constitution required to enable this.  He further proposed that Councillor Vince Hunt should be elected as Chairman of Shropshire Council.  These proposals were seconded by Councillor Joyce Barrow.

 

Councillor Roger Evans proposed that Councillor David Minnery be elected as Chairman of Shropshire Council. This was seconded by Councillor David Vasmer

 

Following a vote, it was RESOLVED: -

 

a)    That the title of Speaker should be replaced with the title Chairman, the role to cover chairing meetings of the Council and all civic duties and that power should be delegated to the Deputy Monitoring Officer to make any changes to the constitution required to enable this. 

 

b)    That Councillor Vince Hunt should be elected as Chairman of Shropshire Council for the forthcoming municipal year. 

 

Councillor Hunt then took the Chair and subscribed his Declaration of Acceptance of Office before being invested with the Chairman’s badge of office.

 

Councillor Hunt thanked Members for electing him.  He advised the meeting that prayers would not be said at this meeting but asked the meeting to hold a short period of silence in memory of Julie Fildes, Committee officer who had died earlier this year.

2.

Apologies for Absence

To receive apologies for absence

Minutes:

Apologies for absence had been received from Councillor Tracey Huffer

3.

Election of Chairman and Deputy Speaker

To elect a Chairman and Deputy Speaker for the ensuing year.

Minutes:

The Chairman reminded Members that following their previous decision he would now call for nominations for a Vice Chairman

 

The Chairman called for nomination for the position of Vice Chair of Shropshire Council.

 

The Chairman, Councillor Vince Hunt proposed that Brian Williams be elected Vice-Chairman of Shropshire Council.  Councillor Lezley Picton seconded the proposal.

 

RESOLVED:

 

That Councillor Brian Williams be elected as Vice Chairman of Shropshire Council for the forthcoming municipal year

 

The Vice Chairman subscribed his Declaration of Acceptance of Office and was invested with his badge of office

 

4.

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion or voting on any matter in which they have a Disclosable Pecuniary Interest and should leave the room prior to the commencement of the debate.

Minutes:

Members were reminded that they must not participate in the discussion or voting on any matter in which they have a Disclosable Pecuniary Interest and should leave the room prior to the commencement of the debate.

 

No disclosable pecuniary interests were declared.

5.

Minutes pdf icon PDF 781 KB

To approve as a correct record the minutes of the previous meeting held on 25 February 2021

 

Contact Emily Marshall 01743 257717

Minutes:

RESOLVED:

 

That the Minutes of the meeting held on 25 February 2021, as circulated with the agenda papers, be approved and signed as a correct record.

 

 

6.

Return of Election of Shropshire Councillors pdf icon PDF 237 KB

Report of the Returning Officer is attached.

 

Contact Claire Porter Tel 01743 252763

 

Council is asked to place on record its appreciation of the services of the following Councillors who decided not to seek re-election or were not returned by the electorate.

 

Peter Adams

Gwen Burgess

Karen Calder

Lee Chapman

Pauline Dee

Hannah Fraser

Simon Harris

Ann Hartley

Roger Hughes

Ioan Jones

Matt Lee

Jane Mackenzie

 

Paul Milner

Chris Mellings

Peter Nutting

William Parr

Malcolm Pate

Alexander Phillips

Keith Roberts

Madge Shineton

David Turner

Michael Wood

Tina Woodward

 

 

Minutes:

Members received the report of the Returning Officer which set out those persons elected to Shropshire Council at the election held on 6th May 2021.

 

The Chairman asked Members to place on record its appreciation of the services of the following Councillors who decided not to seek re-election or were not returned by the electorate.

 

RESOLVED:

 

That the report be noted and that Council places on record its appreciation of the services of the following Councillors who decided not to seek re-election or were not returned by the electorate: -

 

Peter Adams

Gwen Burgess

Karen Calder

Lee Chapman

Pauline Dee

Hannah Fraser

Simon Harris

Ann Hartley

Roger Hughes

Ioan Jones

Matt Lee

Jane Mackenzie

Paul Milner

Chris Mellings

Peter Nutting

William Parr

Malcolm Pate

Alexander Phillips

Keith Roberts

Madge Shineton

David Turner

Michael Wood

Tina Woodward

 

 

 

7.

Announcements

To receive such communications as the Chairman, Speaker, Leader and Head of Paid Service may desire to lay before the Council.

Minutes:

Chairman’s Engagements

 

The Chairman advised Members that due to Covid restrictions he had not attended any events.

8.

Election of Leader of the Council

To elect a Leader of the Council for the ensuing 4 years.

Minutes:

It was proposed by Councillor Steve Charmley and seconded by Councillor Cecilia Motley that Councillor Lezley Picton be elected Leader of the Council for the period to the Annual Council in 2025

 

RESOLVED:

 

That Councillor Lezley Picton be elected Leader of the Council for the period to the Annual Council in 2025

 

The Leader subscribed her Declaration of Acceptance of Office and then thanked the Council for the honour of being the Leader of the Council.  She welcomed all new Councillors and urged them to make the most of their time on Shropshire Council, and paid tribute to the Council Staff who had continued to provide such a good service through the lockdown, and to the residents of Shropshire who had shown great resilience and community spirit.  The Leader informed Councillors that she and her cabinet would concentrate on getting the basics right as without firm foundations all work would be at risk.

 

 

9.

Appointment of Cabinet Members, Deputy Cabinet Members and their Portfolios pdf icon PDF 323 KB

Report of the Interim Assistant Director – Legal and Democratic Services TO FOLLOW.

 

Contact Tim Collard Tel 01743 252756

 

Minutes:

It was moved by the leader, Councillor Lezley Picton and seconded by Councillor Steve Charmley that the report, a copy of which is attached to the signed minutes and recommendations contained therein be received and agreed

 

RESOLVED:

 

A.   That the appointment of Cabinet Members and the allocation of titles and remits of portfolios, as set out in Appendix 1 to this report, be noted. 

 

B.   That the appointment of Deputy Cabinet Members and the allocation of titles and remits of portfolios, as set out in Appendix 1 to this report, be noted. 

 

C.   (i)  That the continuation of the discharge of the functions of the Council in relation to West Mercia Energy through the West Mercia Energy Joint Committee and the West Mercia Energy Pension Committee be noted and the Council’s Executive Member representatives be noted, namely Councillor Edward Potter and Councillor Gwilym Butler serving on the Joint Committee.           

 

(ii)That the continuation of the discharge of functions through the Health and Well-Being Board be noted and the Council’s Executive representatives be noted, namely: 

 

·         Portfolio Holder for Children and Education – Councillor Kirstie Hurst-Knight;

·         Portfolio Holder for Adult Social Care, Public Health & Assets – Councillor Dean Carroll 

·         Portfolio Holder for Communities, Place, Tourism & Transport – Councillor Cecilia Motley 

10.

Constitution of Committees and the Allocation of Seats to Political Groups pdf icon PDF 139 KB

Report of the Interim Assistant Director – Legal and Democratic Services TO FOLLOW

 

Contact Tim Collard Tel 01743 252756

 

Additional documents:

Minutes:

It was moved by the Leader, Councillor Lezley Picton and seconded by the Deputy Leader, Councillor Steve Charmley that the report, a copy of which is attached to the signed minutes and recommendations contained therein be received and agreed

.

 

RESOLVED: 

 

That the Council confirms the constitution of committees and the allocation of seats to each of the political groups for the 2021/22 municipal year and the allocation of seats between the political groups, as set out in Appendices 1 and 2 to the report be confirmed as follows:

 

 

HEALTH AND ADULT SOCIAL CARE OVERVIEW AND SCRUTINY COMMITTEE (10)

 

Conservative Group

Liberal Democrat Group

Labour Group

Independent Group

Green Group

Roy Aldcroft

Gerald Dakin

Geoff Elner

Simon Jones

Chris Schofield

Dan Thomas

Heather Kidd

Tracey Huffer

Kate Halliday

David Minnery

 

TOTAL – 6

TOTAL - 2

TOTAL - 1

TOTAL - 1

TOTAL - 0

 

Substitutes

 

Conservative Group

Liberal Democrat Group

Labour Group

Independent Group

Green Group

Vince Hunt

 

 

 

Bernie Bentick

Viv Parry

Julia Buckley

 

 

TOTAL – 6

TOTAL - 2

TOTAL - 1

TOTAL - 1

TOTAL - 0

 

 

PERFORMANCE MANAGEMENT SCRUTINY COMMITTEE (10)

 

Conservative Group

Liberal Democrat Group

Labour Group

Independent Group

Green Group

Joyce Barrow

Simon Jones

Robert Macey

Peggy Mullock

Claire Wild

Les Winwood

Roger Evans

Heather Kidd

Julia Buckley

Alan Mosley

 

 

TOTAL – 6

TOTAL - 2

TOTAL - 2

TOTAL - 0

TOTAL - 0

 

 

 

 

Substitutes

 

Conservative Group

Liberal Democrat Group

Labour Group

Independent Group

Green Group

Vince Hunt

 

 

 

David Vasmer

TBC

Ted Clarke

Tony Parsons

 

 

TOTAL – 6

TOTAL - 2

TOTAL - 2

TOTAL - 0

TOTAL - 0

 

 

COMMUNITIES OVERVIEW COMMITTEE (10)

 

Conservative Group

Liberal Democrat Group

Labour Group

Independent Group

Green Group

Nick Hignett

Mark Jones

Christian Lea

Elliott Lynch

Robert Macey

Dan Morris

Nigel Hartin

Viv Parry

Ted Clarke

 

Duncan Kerr

TOTAL – 6

TOTAL - 2

TOTAL - 1

TOTAL - 0

TOTAL - 1

 

Substitutes

 

Conservative Group

Liberal Democrat Group

Labour Group

Independent Group

Green Group

Claire Wild

 

 

 

Andy Boddington

Nat Green

Rosemary Dartnall

 

Julia Evans

TOTAL – 6

TOTAL - 2

TOTAL - 1

TOTAL - 0

TOTAL - 1

 

 

PLACE OVERVIEW COMMITTEE (10)

 

Conservative Group

Liberal Democrat Group

Labour Group

Independent Group

Green Group

Joyce Barrow

Steve Davenport

Geoff Elner

Paul Gill

Dan Morris

Paul Wynn

Andy Boddington

David Vasmer

Pam Moseley

 

Julian Dean

TOTAL – 6

TOTAL - 2

TOTAL - 1

TOTAL - 0

TOTAL - 1

 

Substitutes

 

Conservative Group

Liberal Democrat Group

Labour Group

Independent Group

Green Group

Dan Thomas

 

 

 

Nat Green

Rob Wilson

Kate Halliday

 

Mike Isherwood

TOTAL – 6

TOTAL - 2

TOTAL - 1

TOTAL - 0

TOTAL - 1

 

 

PEOPLE OVERVIEW COMMITTEE (10)

 

Conservative Group

Liberal Democrat Group

Labour Group

Independent Group

Green Group

Ed Bird

Peter Broomhall

David Evans

Hillary Luff

Peggy Mullock

Claire Wild

Nat Green

Ruth Houghton

Kev Pardy

Kevin Turley

 

TOTAL – 6

TOTAL - 2

TOTAL - 1

TOTAL - 1

TOTAL - 0

 

Substitutes 

 

Conservative Group

Liberal Democrat Group

Labour Group  ...  view the full minutes text for item 10.

11.

Appointments to Outside Bodies, Committees and Other Groups pdf icon PDF 303 KB

To agree appointments to outside bodies, committees, and other groups.

 

 Report of the Interim Assistant Director – Legal and Democratic Services attached.

 

Contact Tim Collard Tel 01743 252756

 

Additional documents:

Minutes:

It was moved by the Leader, Councillor Lezley Picton and seconded by the Deputy Leader, Councillor Steve Charmley that the report, a copy of which is attached to the signed minutes and recommendations contained therein be received and agreed.

 

Councillor Alan Moseley asked that the following nominations from the Labour Group be included: -

 

County Council Network Council – Councillor Caroline Bagnall

Local Government Association – Councillor Julie Buckley

SPARSE (Rural Services Network) – Councillor Caroline Bagnall (Observer)

 

RESOLVED: -

 

A.   That urgent appointments to the outside bodies, committees and groups set out in Appendix 1 to the report be as follows:

Outside Body

 

Required Representation

 

 

County Council Network Council

 

 

Up to 4 Members

 

 

Lezley Picton

Cecilia Motley

Roger Evans

Caroline Bagnall

 

 

Local Government Association

 

Up to 4 Members

 

 

Lezley Picton

Cecilia Motley

Roger Evans

Julia Buckley

 

 

The Marches Local Enterprise Partnership (LEP) Board

 

 

1 – Member

 

Ed Potter

 

SPARSE (Rural Services Network)

 

 

4 (2 as observers)

 

 

Gwilym Butler

Cecilia Motley

 

Observer

Heather Kidd

Caroline Bagnall

 

 

West Mercia Police and Crime Panel

 

 

4 – Members (1 Substantive Member & 3 co-opted)

4 – Alternates

 

 

Nigel Lumby (Substantive)

Jeff Anderson (Co-Opted)

Roger Evans (Co-Opted)

Vivienne Parry (Co-Opted)

 

Alternates

Roy Aldcroft

Richard Marshall

 

West Midlands Combined Authority – Audit, Risk and Assurance Committee

 

 

1 – Member

 

Chris Schofield

West Midlands Combined Authority – Overview & Scrutiny Committee

 

 

1 – Member

 

Nigel Lumby

 

B.   That a small working group comprising Group Leaders or their nominated representatives be established to appoint to the remaining outside bodies, committees and groups, and that any bodies where agreement cannot be reached by the Group be referred back to Council for decision.

C.   That, the Chief Executive in consultation with appropriate Group Leaders be authorised to agree any other appointment that may be necessary as a matter of urgency.

 

 

 

12.

Report of the Independent Remuneration Panel pdf icon PDF 123 KB

Report of the Interim Assistant Director – Legal and Democratic Services attached.

 

Contact Tim Collard Tel 01743 252756

 

Additional documents:

Minutes:

It was moved by the Leader, Councillor Lezley Picton and seconded by Councillor Roger Evans that the report, a copy of which is attached to the signed minutes and recommendations contained therein be received and agreed.

 

Members were advised that the recommendations would be amended to take account of their earlier decision regarding the Chairman/Speaker.

 

Councillor Boddington proposed that the recommendations of the Panel be accepted and in addition that the Basic Allowance should be increased annually in line with the % increase for Local Government workers salary as agreed by the NJC or by Shropshire Council (if this is different from the NJC rates) at SCP 18.  This was seconded by Councillor Roger Evans.  Following a vote, the amendment was carried.

 

Councillor Kevin Pardy proposed that any increase in allowances be deferred for 12 months to allow a full assessment of the financial situation at that time.  This was seconded by Councillor Rosemary Dartnall. Following a vote, the amendment was defeated

 

RESOLVED:

 

That the recommendations contained in the report of the Independent Remuneration Panel be approved subject to –

 

Amendment to the recommendations following the decision regarding the Chairman and Speaker roles, and

 

The Basic Allowance being increased annually in line with the % increase for Local Government workers salary as agreed by the NJC or by Shropshire Council (if this is different from the NJC rates) at SCP 18. 

 

 

 

 

13.

Schemes of Delegation

To resolve that the Responsibility for Functions, set out in Part 3 of the Constitution and the Scheme of Delegations, set out in Part 8 of the Constitutions be agreed.

 

Please use the links below access Part 3 and 8 of the Constitution

 

Part 3:  http://shropshire.gov.uk/Part3OfTheConstitution

 

Part 8:   http://shropshire.gov.uk/Part8OfTheConstitution

 

 

Contact Tim Collard Interim Assistant Director – Legal and Democratic Services

Tel 01743 252756

 

Minutes:

It was proposed by the Chairman, Councillor Vince Hunt, and seconded by the Leader Councillor Lezley Picton and duly RESOLVED that the Responsibility for Functions, set out in Part 3 of the Constitution and the Scheme of Delegation, set out in Part 8 of the Constitutions be agreed.

14.

Dates of Council Meetings

To agree that in 2021/22, meetings of the Council will be held on the following dates commencing at 10.00am:

 

·         15 July 2021

·         23 September 2021

·         16 December 2021

·         24 February 2022

·         12 May 2022

 

Contact:  Amanda Holyoak.  Tel. 01743 257714

Minutes:

It was proposed by The Chairman, Councillor Vince Hunt and seconded by the Leader, Councillor Lezley Picton and duly RESOLVED that the programme of dates for future meetings of Shropshire Council, as set out below, be approved and that all meetings commence at 10.00 a.m.

 

·         15 July 2021

·         23 September 2021

·         16 December 2021

·         24 February 2022

·         12 May 2022

 

15.

Exclusion of Press and Public

To resolve that, in accordance with the provisions of Schedule 12A of the Local Government Act 1972 and Paragraph 10.4 [3] of the Council’s Access to Information Rules, the public and press be excluded from the meeting during consideration of the following items.

Minutes:

RESOLVED:

 

That, in accordance with the provisions of Schedule 12A of the Local Government Act 1972 and Paragraph 10.4 [3] of the Council’s Access to Information Rules, the public and press be excluded from the meeting during consideration of the following items.

16.

Exempt Minutes

To approve as a correct record the exempt minutes of the previous meeting held on 25 February 2021

 

 Contact Emily Marshall 01743 257717

Minutes:

RESOLVED:

 

That the Exempt Minutes of the meeting held on 25 February 2021, as circulated with the agenda papers, be approved and signed as a correct record.

 

 

 

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