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0345 678 9000

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Shropshire Council
Abbey Foregate

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Museums Donations

The Museum Service actively collects suitable material which reflects the natural and human history of the county of Shropshire. These are added to our collections where they are held for future generations to enjoy and learn from. This collection includes artefacts, specimens, records and memories donated by the local community for future generations.

Making a donation

If you would like to make a donation please contact the Museum Service Office or the appropriate collection curator for advice and assistance.

Donating Archaeology Project Archives

If you're an archaeologist or Archaeology Unit wishing to donation a project archive select the link to find out more

Why don't you accept all donation offers?

Not all items offered to us are accepted into our collections. Long term curation, conservation and storage is costly. Therefore we're careful to only accept items that fall within our Collecting Policy. For example some objects are of interest but are too damaged to survive long term. These are carefully recorded and photographed then returned to the owner. In other cases the item would complement another museum collections and the offer is forwarded to the more appropriate museum.

Conditions of donation

On donation, the absolute ownership of the item is transferred to the Museum Service, together with any copyright or reproduction rights held by the owner in respect to that item, without condition other than the Museum Service will hold the items in trust for the benefit of the public or for educational purposes as part of the handling collection. Items will be cared for in accordance with the provisions of the MLA Museum Accreditation Scheme. For further information about Museum Registration, visit the Council for Museums, Libraries and Archives website (links on this page).

Permanent and long term loans

The Museum Service will not accept items on permanent or long term loan. Public money is often spent on curation and conservation only for an item to be withdrawn from our collections.  We also find that lenders tend to lose contact with us. This often leaves the items in limbo with no clear ownership.

Will my donation be on permanent display?

The Museum Service cares for over 300,000 objects. Therefore we cannot display every item all of the time. Some items such as watercolours and textiles are not suitable for permanent display and would gradually deteriorate under such conditions. Objects that are not in museum showcases are still an important resource and are made available to people in a range of different ways. Some are used for educational sessions, others are sent to other organisations on loan and many are studied by people undertaking research work. People can also visit our stored collections on regularly arranged tours at Ludlow Museum Resource Centre.

Will my donation be acknowledged?

Every donor is asked to complete a receipt form which records who gave what objects to the museum. Each object is then marked with a unique identification number so it can be linked to the information you give us and to any records we create about it in the future. If you wish to enquire about an item please quote the identification number on your receipt form. This will help us track your donation. If you wish your donation to be anonymous, or would rather your gift was not acknowledged publically, please tell our staff and we will ensure your wishes are carried out.

Things to consider when making a donation

  • Make sure that you have the legal right or have been granted permission to donate the item in question.
  • The more information you can provide the better. We want to record as much about the object as possible. This is part of both the object's and Shropshire's history.
  • Without your kind support our museums would not have collections to preserve and interpret for future generations.


Shropshire Museums
0345 678 9024
Last updated: 04 January 2017 Print this page

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