Shropshire Council

Planning committees

Further information on area planning committees, including membership and contact information, can be found as follows:

Committee procedures

How do I know what's on the agenda?

You won't be notified in writing of when applications are to be considered by committee. If you have an interest in an application you should track progress via our Public Access website. Alternatively, you can contact the relevant area office for information.

Can I speak at committee?

The following are entitled to speak at committee:

  • Shropshire residents
  • applicants or their agents (in response to objectors who have addressed committee or if their application is recommended for refusal by the officers)
  • representatives of parish or town councils
  • local ward councillors
  • any other person with an appropriate interest in the outcome of the application (to be decided by the committee chairman in advance of the meeting)

How many people may speak?

Only one objector and one supporter may address the committee about any one application. If more than one objector wishes to speak, they'll be asked to agree a spokesperson among themselves to speak on behalf of them all. (A list of those wishing to speak will be available 45 minutes before the meeting starts). If they can't agree, the chairman will choose one person to speak.

How do I register to speak?

No later than 2 clear working days before the meeting you should email Committee Services to express your interest as follows:

Northern Planning Committee
Emily Marshall: emily.marshall@shropshire.gov.uk or
Shelley Davies: shelley.davies@shropshire.gov.uk

Southern Planning Committee
Tim Ward: tim.ward@shropshire.gov.uk

How long may anyone speak for?

Nobody shall speak more than once, or for more than three minutes, as timed by the chairman. Speakers may make oral comments only. They may, within their three minutes, ask up to two questions. Additionally, with their agreement, they may be asked questions by the committee.

Please note: there's no obligation to answer questions put by the committee, but it may help to clarify outstanding matters the planning or other officers are unable to answer.

Order of speaking

The chairman will introduce the agenda item and invite the planning officer to outline the case. Any speakers will then be called to address the meeting in the following order:

  • any objector or supporter
  • parish or town council representative
  • local ward councillor
  • applicant/agent

Written submissions

Speakers may not circulate papers at the meeting. Written submissions must be made in the normal way to the formal consultation process, or circulated to the committee in advance by the speaker.

Please remember there are laws against defamation. If you say something in public about a person that isn't true, you risk legal action being taken against you. When addressing the committee you should stick to the facts and any opinion you may have concerning them.

Human Rights Act

In the council's opinion, the public doesn't have a 'right to a fair hearing' at planning committee meetings under Article 6 of the European Convention of Human Rights. The procedures for public speaking at committee are permissive, and don't arise from any obligation.

Committee site visits

Take a look at our practice note giving advice on our procedure for planning committees undertaking site inspections prior to determination of certain key planning and rights of way applications. Its purpose is to ensure that an open and consistent approach is followed in the interests of transparency, and in respect of procedures and administrative arrangements. In this way the interests of all parties involved in the process are dealt with equitably.

 

 

Socially distanced planning committee process

Following the end of the legislation allowing Councils to hold meetings including planning committees remotely but while COVID restrictions apply this note sets out the Council’s procedures for holding planning committees.

Meetings to be held at Shirehall, Shrewsbury.

Members of the public will be able to attend subject to capacity limits but will be able to view and listen to the meeting via a link published with the agenda papers. Spaces to observe are limited and will be allocated on a first come first served basis. Please email the relevant committee officer (see below) to request a place by 12 noon on the Monday before committee (if the meeting is held on a Tuesday). Those who do not request a place in advance cannot be guaranteed admittance.

Attendees are asked to take a COVID lateral flow test before attending and not to attend if they are experiencing any COVID symptoms. Please ensure you bring a facemask (unless exempt) for moving around the building. Once seated you may remove the mask. 

Agenda published 

5 clear days before meeting the agenda will be published electronically and can be viewed via the council’s website. The agenda will contain a link for the public to click to access the live stream of the meeting. The meeting will go “live” slightly before the meeting starts to enable people to access it. The link will not work before the meeting goes “live”.

The agenda will include all officer reports and recommendations to committee.

You won't be notified in writing of when applications are to be considered by committee.

If you have an interest in an application, you should track progress via our Public Access website.

Can I speak at Committee and how long may I speak for?

Public speaking will operate in accordance with the Council’s practice note for public speaking at planning committees. Please see Committee Procedures above. However if a public speaker would prefer not to attend the socially distanced meeting in person and for their presentation to be read out by the solicitor to the committee as has been the practice during the virtual meetings this can be accommodated as set out below.

Those wishing to speak in respect of a committee item should register to do so no later than 2 clear working days before the Committee ie. before 5pm on the Thursday before the Tuesday Planning Committee meeting*. Public speakers will be informed of their allocated seating when they arrive.

You should email Committee Services to express your interest as follows:

Northern Planning Committee
emily.marshall@shropshire.gov.uk
or shelley.davies@shropshire.gov.uk

Southern Planning Committee
tim.ward@shropshire.gov.uk

This will work on first come first served basis. Public speaking requests should be made by email.

Speakers may attend the meeting to make their statements and will have 3 minutes to do so (local member has 5 minutes), however if it is preferred that a submission is read out on the speaker’s behalf as has occurred in the virtual meetings held during the pandemic, that written submission should be provided to the above email addresses by 10am on Monday before a Tuesday planning committee.

Any such written submissions must be no longer than:

  • Public speakers and Parish Councils: 550 words
    (This is a word count equivalent to the 3 minutes allowed for public speaking)
  • Local Member: 900 words.
    (Word count equivalent to the 5 minutes allowed for local member speaking)

    Any other written submissions submitted as part of a public speaking request (i.e. not the first request) will be summarised and responded to in the planning committee meeting as a late representation by the planning officer and made available to the committee members.

    Please remember there are laws against defamation. If you say something in public about a person that isn't true, you risk legal action being taken against you. When addressing the committee your comments should stick to the facts and any opinion you may have concerning them.

*NB Where the committee meeting is held on a day other than a Tuesday the deadlines for notification of a wish to speak will be altered accordingly. EG – if the meeting will be on a Wednesday, speakers should register by 4pm on the Friday before.

Order of Speaking

The chairman will introduce the agenda item and invite the planning officer to outline the case.

Public speakers will be invited to move forward to speak at a fixed microphone or their submission will be read out at the meeting by the Council’s Solicitor in the following order:

  • any objector or supporter
  • parish or town council representative
  • local ward councillor
  • applicant/agent

Human Rights Act

As with committees held in public, in the council's opinion, the public doesn't have a 'right to a fair hearing' at planning committee meetings under Article 6 of the European Convention of Human Rights.

The procedures for public speaking at committee are permissive, and don't arise from any obligation.

Equalities

The public can access the meeting by attending but there is a limit on places which will be allocated on a first come first served basis so please email the committee officer if you intend to do that or the live stream can be accessed via your own device (smart phone, tablet computer etc.) it is considered that there will be no adverse impact on anyone with a protected characteristic compared to a non socially distanced meeting held in public.

Site Visits

The procedures for site visits will follow the established protocol. Where these are necessary social distancing measures will be adopted in accordance with Public Health England and Government advice.

Additional photographic images will be added to committee presentations at committee where required to provide contextual information.