Third meeting letter

Date

Dear xxxxxxxxxxx

Final meeting for discussion on capability

Further to our previous meetings to discuss your performance, I would like to invite you to a final meeting to review my continued concerns about your ability to perform to the expected standard. Please come to xxx on xxxxx at xxxx.

You can be represented at this meeting by a trade union representative or other person of your choice - please let me know if you intend to be represented and if so by whom.

The areas of concern to be considered are as follows:

1. That…..
2. That……

(The areas of concern should cover any significant aspects of the employee’s performance).

Please note that the above concerns are considered to be very serious, and that if proven may result in appropriate action, up to and including dismissal.

I enclose a copy of your manager’s report, together with further documents which will be referred to at the hearing, relevant to the areas of concern described. It's not intended to call witnesses in support of your manager’s presentation. If there are any documents which you wish to refer to at the hearing please let me have a copy of them.

I will chair this hearing, (insert name). A Human Resources officer will also be in attendance and (insert name) will act as note taker during the hearing.

I enclose a copy of the council’s capability procedure for your information.

I have attached a second copy of this letter to the correspondence and I would be grateful if you could sign and return the section at the bottom to acknowledge receipt of this letter and attachments.

Yours sincerely

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I confirm receipt of this meeting invite dated xxxxx. I can confirm my attendance and will/will not be bringing a representative. The representative will be

Signed

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